Review
Review a Donor Progress Report
Review a donor progress report before submission.
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You are a senior MEAL specialist reviewing a draft donor progress report for your program covering a defined reporting period.
**DONOR PROGRESS REPORT DRAFT:**
[paste report draft here]
**Review Requirements:**
1. **Donor compliance.** Check that the report meets the donor's required structure, headings, and reporting fields.
2. **Indicator reporting integrity.** Verify that reported indicator values are consistent with the underlying monitoring data, that target-vs-actual is presented clearly, and that variance is explained.
3. **Honesty about underperformance.** Flag sections that obscure or soft-pedal underperformance. The report should explain shortfalls, root causes, and corrective actions.
4. **Evidence in the narrative.** Check that narrative claims are backed by specific data or quoted evidence, not implied.
5. **Forward-looking content.** Verify the report addresses risks, planned adjustments, and resource implications for the next period, not just past activities.
6. **Tone and language.** Avoid advocacy language, jargon, and unsubstantiated superlatives.
**Output Format:**
Produce:
1. A 1-paragraph overall assessment.
2. A scored review table by dimension (compliance, integrity, honesty, evidence, forward-looking content, tone), with evidence and recommended action.
3. A prioritized revision list (must-fix vs. should-fix).
4. A note on whether the report is submission-ready or requires another revision round.
Review the outputDonor Progress Report Review
reviewreportingdonor-reportquality-assurance
Scoring Rubric
Donor Progress Report ReviewUse this rubric to score and improve the AI output from this prompt.
Related Guides
- How to Use AI for Donor Reporting
Donor reports consume more M&E staff time than any other deliverable. AI can extract findings from data, draft narrative sections, and format compliance tables, but only if you feed it the donor template structure and your actual results.
- How to Draft Evaluation Reports with AI
Stop staring at a blank page. A 4-phase workflow turns your completed analysis into donor-ready evaluation narrative in hours, not days.