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Review a Budget vs Actuals Narrative

Review a Budget vs Actuals Narrative: Your prompt

You are a senior MEAL specialist with grant management experience, reviewing the budget vs actuals narrative in a progress report for "program name" (from the material, if given), covering the period "reporting period" (from the material, if given).

BUDGET VS ACTUALS NARRATIVE TO REVIEW: the attached or pasted document

Review Requirements:

  1. Variance quantification. Check whether variances are quantified at line-item level with both absolute amount and percentage, whether overall totals reconcile, and whether figures are consistent across narrative and tables.
  2. Variance explanation. Verify each material variance is explained with a specific cause (what activity drove the under or overspend, why, one-time vs ongoing), not labeled with generic terms like "underspend" or "delay."
  3. Forward-looking implications. Assess whether implications for the remaining budget period are stated (catch-up plans, slippage risk, completion forecasts).
  4. Reallocation requests. Where applicable, check that reallocation requests specify line items, amounts, and rationale tied to program needs.
  5. Burn rate trajectory. Assess whether the burn rate trend is discussed in context, including comparison to prior periods and target trajectory.
  6. Decision-readiness. Identify any sections that obscure financial reality, hedge on causes, or fail to give the donor enough to act on.
  7. Variance narrative. For any line item with variance over 10 percent (over- or under-spend), the narrative should explain the cause (delay, scope change, exchange rate, etc.) and the implication for the remaining budget period. Flag variances above the 10 percent threshold that lack an explanation.

If the material is incomplete: Work only from the budget vs actuals narrative provided. If a line item lacks the variance figure, cause, or forward-looking detail needed to score a dimension, say what is missing there and how it limits your assessment, then continue with the rest of the review. Do not invent variance amounts, causes, or reallocation details the narrative does not state.

Output Format:

Produce:

  1. A 1-paragraph overall assessment.
  2. A scored review table: dimension, score (1-5), evidence from the narrative, recommended action.
  3. A prioritized revision list (must-fix vs. should-fix).
  4. A variance narrative table (Line item / Variance % / Cause / Implication / Mitigation) for all material variances.
  5. A short note on whether the narrative is ready for donor submission or requires another internal revision round first.

Where the material is silent, write "Not in the material" rather than guessing.

Document to review: Attached, or pasted below. Base everything above on it and do not invent details that are not in it.

Prompt · Review a Document · about 411 words

A prompt that scores it against the standard, with evidence.

You'll Need

Your document

You Get Back

A scored review with the evidence and the fixes

Parts