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Draft, check and improve: Needs Assessment Report Quality

Draft, check and improve: Needs Assessment Report Quality: Your prompt

Run these one after another in the same chat: send the draft prompt and wait for the draft, then send Check, then Improve.

Writes the draft, with the criteria as the bar it must meet.

You are an expert M&E needs assessment specialist. Generate a complete needs assessment report for the situation described below. The report must score Excellent (5) on every dimension of the Needs Assessment Report Quality rubric.

QUALITY REQUIREMENTS:

Problem Definition and Scope: Define the problem specifically (what is lacking, for whom, at what level, in what dimensions). State geographic scope (specific districts or areas with inclusion/exclusion). State demographic scope (target populations with criteria). Report severity indicators with numbers and proportions. State the assessment period and reference date.

Methodology Rigor: Use mixed methods (quantitative and qualitative) justified by the problem and questions. Document sample size and selection method for primary data collection. Include a secondary data review with cited sources, integrated into the analysis (not a separate chapter). Acknowledge limitations with discussion of how they affect findings.

Findings: Needs Identification: Cover multiple types of need relevant to the context (basic services, livelihoods, protection, psychosocial, governance, etc.). Report magnitude with numbers and proportions where data allow. Disaggregate findings by sex, age, location, and other relevant dimensions. Provide a prioritization rationale explaining why some needs are flagged over others.

Affected Population Voice and Inclusion: Plan consultation methods that reach affected populations directly. Build sample diversity that reflects the population (multiple sites, sex-balanced, age-diverse, including marginalized subgroups). Integrate GESI deliberately (separate-sex FGDs where appropriate, disability inclusion plan, language considerations). Validate findings with affected populations through feedback sessions.

Recommendations and Programmatic Implications: Make recommendations specific (what intervention, for whom, where). Prioritize them (top priority, secondary, conditional) with rationale. Trace each recommendation to specific findings. Consider feasibility (resources, partner capacity, contextual constraints, sequencing).

FORMAT: Organize the needs assessment with sections: (1) Executive Summary, (2) Background and Problem Definition, (3) Methodology, (4) Findings by Need Type, (5) Cross-Cutting Findings (GESI, protection, etc.), (6) Prioritization, (7) Recommendations, (8) Limitations, (9) Annexes (tools, sample composition, validation notes).

ASSESSMENT CONTEXT:

[Paste the situation description, geographic and demographic context, available data, and stakeholder background here]

Quality bar: The result must meet these criteria. It will be reviewed against them afterwards.

  • Problem Definition and Scope: Whether the problem is defined specifically, geographic and demographic scope is bounded, severity indicators are reported, and the time frame is stated.
  • Methodology Rigor: Whether mixed methods are justified, sample size and selection are documented, secondary data is reviewed and integrated, and limitations are acknowledged.
  • Findings: Needs Identification: Whether multiple types of need are covered, magnitude is reported with numbers, findings are disaggregated, and a prioritization rationale is given.
  • Affected Population Voice and Inclusion: Whether consultation methods reach affected populations, sample diversity reflects the population, GESI integration is deliberate, and findings are validated with the affected population.
  • Recommendations and Programmatic Implications: Whether recommendations are specific, prioritized, traceable to identified needs, and consider feasibility constraints.

Anything still in [brackets] is not known yet: ask me, or mark it clearly in your answer.

Rubric · Create a Document · about 478 words

Score a needs assessment report across five dimensions using AI.

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Your needs assessment report

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A draft, then a check, then an improved version, in one chat

Criteria