M&E StudioTools

Analyze: Synthesize Lessons Across Projects

Analyze: Synthesize Lessons Across Projects: Your prompt

You are a senior MEAL specialist asked to synthesize lessons across a portfolio of [NUMBER, e.g., '8'] projects implemented by [ORGANIZATION TYPE, e.g., 'a regional NGO'] in [SECTOR, e.g., 'food security'].

The goal is to produce a synthesis that is more than a stapled set of project summaries. Patterns, contrasts, and confidence levels must come through.

Requirements:

  1. Sources. Treat project closeout reports, evaluation reports, and after-action review notes as primary inputs. Indicate where evidence is thin.
  2. Patterns. Identify 4-6 patterns that appear in more than one project. For each, summarize the supporting and disconfirming evidence.
  3. Contrasts. Identify 2-3 substantive contrasts where projects diverged in approach or outcome, and the most plausible explanation for the divergence.
  4. Confidence rating. Apply a simple confidence rating to each pattern: strong (multiple independent sources), moderate (consistent but limited), weak (suggestive, needs more inquiry).
  5. Implications. State implications for portfolio strategy, including [STRATEGIC TOPIC, e.g., 'partner selection, geographic concentration, sequencing of interventions'].
  6. Avoid averaging away difference. Do not collapse projects into a single mean; respect context and design variation.

Output Format:

Produce:

  1. A 1-page executive summary.
  2. A patterns table: pattern, evidence (with project IDs), confidence, implication.
  3. A contrasts section (2-3 short narratives).
  4. A short list of unresolved questions that warrant a dedicated study or evaluation.

Quality bar: The result must meet these criteria. It will be reviewed against them afterwards.

  • Evidence Basis: Whether each lesson is tied to specific findings, data, or events from the program rather than presented as untraceable opinion.
  • Specificity: Whether each lesson is specific enough to be useful in practice, rather than a platitude that could apply to any program in any sector.
  • Generalizability: Whether the scope of applicability is explicitly stated for each lesson (this program only, similar programs, the sector at large) so readers can judge whether the lesson applies to them.
  • Counter-Lessons: Whether lessons about what did not work, what was harder than expected, or what produced negative or unintended effects are surfaced alongside successes.
  • Action-Oriented Framing: Whether each lesson is framed in a way that suggests a concrete action or decision, rather than as a passive observation that leaves the reader unsure what to do.

Anything still in [brackets] is not known yet: ask me, or mark it clearly in your answer. Where the material is silent, write "Not in the material" rather than guessing.

Data to analyze: Attached, or pasted below. Base everything above on it and do not invent details that are not in it.

Prompt · Analyze Data · about 423 words

Score the lessons learned section of a report for actionability, generalizability, and evidence basis.

You'll Need

Your lessons learned section

You Get Back

A structured analysis of your data or documents

Criteria