# Reporting to action case: Meadowline Food Access

**Fictional case.** Meadowline Food Access is an invented food access program. All organizations, locations, figures, and records below are fictional and supplied only for this exercise.

## Request

Prepare the April to June 2026 report section and an evidence-linked management response for the July planning meeting. State what can be reported, what must be reconciled, and what actions may be proposed. Cite source IDs. Keep period results distinct from cumulative results. Do not label proposed actions as approved.

## Source MF-01: Results framework

| ID | Indicator | Reporting basis | Target |
|---|---|---|---:|
| MF-I1 | Households receiving at least one food voucher | Cumulative unique household count since launch | 300 by June 2026 |
| MF-I2 | Eligible households redeeming a voucher within 30 days | Period percentage: redeemed eligible households divided by eligible households issued a voucher in that period | 80% each quarter |
| MF-I3 | Distribution points submitting a complete stock log | Cumulative count at period end | 12 by June 2026 |

## Source MF-02: Reconciled operations extract, exported July 3

| Measure | Jan-Mar 2026 | Apr-Jun 2026 | Note |
|---|---:|---:|---|
| MF-I1 new unique households served | 72 | 61 | Unique household IDs checked against prior quarters |
| MF-I1 cumulative unique households served | 180 | 241 | March cumulative plus April-June new households |
| MF-I2 eligible households issued vouchers | 100 | 90 | Period denominator |
| MF-I2 households redeeming within 30 days | 82 | 63 | Period numerator; duplicate redemptions removed |
| MF-I3 complete stock logs | 8 | 10 | Cumulative count; 2 additional points met the checklist in Apr-Jun |

## Source MF-03: Draft narrative, dated June 28

“The program served 252 households cumulatively by June. Voucher redemption improved to 70%, above the 80% target. Twelve distribution points submitted a complete stock log. The team should expand to five new sites next quarter.”

No calculation sheet or source IDs accompany this draft. The operations extract in MF-02 was exported after the draft date.

## Source MF-04: Field learning note

Three of five distribution-point staff interviewed in June said deliveries sometimes arrived after their planned distribution day. The interviews were convenience-selected by the field supervisor. The note does not quantify affected households, establish that late delivery caused non-redemption, or record an agreed corrective action.

## Source MF-05: Planning meeting notes

- The July 12 meeting will decide whether to adjust delivery scheduling for the existing sites.
- The program director will decide whether to expand sites after reviewing cost and coverage information. Those analyses are not included here.
- No corrective action, owner, deadline, or expansion commitment has been approved.

## User task

Check the report against the supplied records, revise only what can be supported, and provide an issue list and proposed management response. Show calculations and source IDs. Treat the later reconciled extract as the available current record while documenting its difference from the earlier draft. Do not convert the field note into a causal or population-wide claim. Do not claim that expansion is supported by evidence not supplied.