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Create from my documents: Draft a Progress Report

Create from my documents: Draft a Progress Report: Your prompt

Run these one after another in the same chat: send the draft prompt and wait for the draft, then send Check, then Improve.

Writes the draft, with the criteria as the bar it must meet.

You are a senior MEAL specialist tasked with drafting a comprehensive progress report for "donor name" (from the material, if given). The report will cover the "program name" (from the material, if given) for the period of "report period" (from the material, if given).

Your report must adhere to the following requirements:

  1. Structure and Content:

    • Executive Summary: A concise overview highlighting key achievements and "key results" (from the material, if given).
    • Activity Implementation Status: Detail key activities completed during the reporting period. This section must include analysis disaggregated by "disaggregation variables" (from the material, if given) where relevant and feasible.
    • Measurable Results Achieved: Present specific, measurable results achieved, linking them directly to program activities. Include the attached or pasted document to demonstrate progress.
    • Analysis of Challenges: Discuss major challenges faced during the reporting period, such as "challenges" (from the material, if given). Analyze the impact of these challenges and, where applicable, link them to potential resource needs.
    • Lessons Learned: Identify key lessons learned from the implementation and challenges encountered.
    • Budget Utilization Data: Include a summary of budget utilization for the reporting period.
    • Next Steps: Outline planned activities and priorities for the upcoming reporting period.
  2. Quality and Alignment:

    • Ensure the report is aligned with the objectives and indicators outlined in the attached or pasted document.
    • Focus language on donor priorities and desired outcomes.
    • Use clear, concise language, avoiding jargon.
    • Strengthen the link between specific program "activities" (from the material, if given) and the "results" (from the material, if given) they generated.
    • Incorporate "specific examples" (from the material, if given) to illustrate impact and add qualitative depth.
    • Use specific data points (e.g., 'reached 500 beneficiaries').
  3. Output Format:

    • The report should be approximately 10-15 pages in length.
    • Use clear section headings for each component listed above.
    • Employ bullet points for clarity within sections.
    • Integrate "data visualization type" (from the material, if given) where appropriate to present data effectively.

Quality bar: The result must meet these criteria. It will be reviewed against them afterwards.

  • Results Reporting: Whether indicator achievements are reported with actual figures, targets, variance explanations, and cumulative progress - not just narrative description.
  • Evidence & Data Quality: Whether reported results are substantiated by specific data sources, and whether data quality limitations are disclosed.
  • Narrative Coherence: Whether the narrative explains what happened, why, and what it means - not just what was done. Activities are connected to results.
  • Challenges & Risk Management: Whether implementation challenges are disclosed honestly, root causes identified, and mitigations described specifically.
  • Learning & Forward Planning: Whether the report draws specific lessons from the period and explains how they will change what the program does next.

Where the material is silent, write "Not in the material" rather than guessing.

Source material: Attached, or pasted below. Base everything above on it and do not invent details that are not in it.

Prompt · Create a Document · about 495 words

Score a donor progress report across five dimensions using AI.

You'll Need

Your donor progress report

You Get Back

A first draft built from your documents

Criteria